Annual ROC Compliance
For Private Limited Company
Plans Starting At Just Rs 5,000/- Yearly
What You Get :
What Is ROC Compliance ?
Every company registered in India is required to comply with the compliance stated by the Ministry of Corporate Affairs(MCA) and Registrar of Companies (ROC) for its smooth functioning. To maintain transparency and safeguard the interest of all the stakeholders, ROC has mandated certain compliances to be done by companies.
Such compliances are applicable from the date the company is registered and apply to all the types of the companies whether it is OPC Company, Private Limited, Section 8 company or Public Limited company. In case if the company fails to comply with the same, then the government may levy various penalties and fines as given under the Companies Act and notified by MCA on company and directors.
To avoid hefty penalties, Companies and their directors are required to comply with the same on or before the due date of compliance. Legal workmate is an organization with various chartered accountant and company secretary working under experts and we can help you with carrying out all this compliance without any hassle.
Why Choose Us
Work Handled by Experienced Professionals
Trained experts & experienced professionals will take care of your ROC compliance that is further verified by an independent and qualified professional. So a strict concept of Maker and Checker is followed by us.
Most Competitive & Transparent Rates
The package includes all the mandatory and essential ROC compliances at the most competitive rate. To compare you can provide the list of compliance, we have stated here to any other service provider and obtain a quotation for the same.
Legal Compliance
Dashboard
We provide a Legal Compliance Dashboard that acts as your secretary for legal work and intimates you about the upcoming compliances. This dashboard will make sure that you do not miss any of the compliance and have to pay no penalties.
Results in Numbers
List of Required Documents
Form ADT 1
- AGM/ Board Resolution for Appointment of Auditor.
- Copy of Intimation for appointment sent by board.
- Auditor’s written concern given at the time of appointment.
- Board resolution stating that the signing person is authorized to do the same.
- Details of the Auditor.
Form AOC 4
- Audited financial Statements and Auditors Report.
- Board of director’s report.
- MRL signed by all the directors stating the date of Board Meetings and AGM with dates.
- ADT 1 Filled copy and its SRN.
- Details related to principal product or service.
- Details of related party transactions.
Form MGT 7
- Notice for AGM (21 Days Prior notice) and AGM resolutions detail.
- Principal Business Activity of the Company.
- Audited Financial and Board Report of the company.
- Details about the Promoters, KMP and Directors from the start of the year to End of the year.
- Share Holding pattern of Directors, Promoters and KMP during the year (Along with Share certificate copy).
- Declaration of Board Meetings and Attendance signed by all the directors and stamped.
- Remuneration details of Directors and KMP.
Form MSME
- Details of Micro and Small Enterprise o/s Payments from last 45 Days.
Form INC 22 A E - Form Active
- Address of the registered office of the company with Longitude and Latitude.
- Email ID of the company for OTP.
- Details of Director with DIN.
- ADT 1 Copy.
- Details of MD, CEO or WTD.
- Previous AOC 4 and MGT 7 SRN.
- Photo of external building AND Internal Building with director attaching the signature.
- DSC of 2 Directors.
- Latest Light Bill of the premises with Rent Agreement if on rent.
Form DTP - 3 Annual Filing
- Audited Balance sheet.
- Auditors Certificate.
Mandatory Yearly Compliance to be Done by the Company
| Compliance | What is to be Done | Penalty |
|---|---|---|
| Appointment of Auditor. | Every company at its AGM to appoint its Auditor. Filling of form ADT 1 in 15 Days. | Additional ROC Filing Fees: Upto 12 times of normal filing fees. |
| Director KYC Verification for subsequent period. | Every director has to verify its contact details through web service DIR-3 KYC. In case of any change the company is required to file DIR- 3 KYC and form DIR-6. | Penalty of INR 5000/- for every director. |
| Companies Annual Return. | Every company is required to file its Annual Return (MGT-7) with the ROC within 60 days of AGM. The Financials (AOC-4) also to be filed within 30 days of AGM. | Additional ROC Filing Fees: Upto 12 times of normal filing fees for each Form separately i.e. MGT-7 & AOC-4 (Depending on the Delay time). |
| Form INC 22A e-Form ACTIVE | Every company incorporated on or before 31st December, 2017 provided such company has not failed to file any Form AOC-4 or MGT-7 to file INC 22A e-Form Active. | Penalty of INR 10,000/- for Non Compliance. |
| Board Meeting Compliances | One Board Meeting to be held in each quarter of the financial year. Minutes of meeting to be prepared, Notice of Meeting should be given Attendance Register of every meeting to be maintained. | Company: Fine from Rs. 25,000 and Director in default: liable to a penalty of Rs. 5,000. Non-compliance in Issue of Notice of Meeting, Director shall be liable to a penalty of Rs. 25,000. |
| Preparation of Directors Report. | As per Sec 134 every company is required to prepare its directors report and present it in the AGM. | Non- compliance of it will result in non-submission of proper annual return of company. |
| Form MSME. | Every company who has outstanding from Small or Medium Enterprise for more than 45 Days as on 30th September or 31st March is required to file the detail of same in 30 Days. | On Company – up to Rs. 25,000 On Directors, CFO and CS – Imprisonment – up to 6 Months Or Fine – not less than Rs. 25000 up to Rs. 300000 per person |
| Form DTP- 3 Annual Filling | Every company other than Government Company having deposits or transactions not considered as deposit. | Rs.10 crores; and Every Officer who is in default- Who is in default: imprisonment up to seven years and with a fine of not less than Rs. 25 lakh which may extend to Rs.2 crores. |
Frequently Asked Questions
No, you are just required to provide us with a few 4 to 5 essential documents and details, based on which we will prepare all other required documents and send the same for your signature. Our team shall complete your entire compliance work with your minimum intervention to ascertain that you can concentrate on your business.
A manager will be assigned to you along with his contact details. The designated manager under a team leader will carry out your compliance work throughout the year. In case of any problem, you can also contact his team leader.
It is a form that has all the details regarding the location of your office along with the photo of the premises. The form is also required to be signed by the professional that is a Chartered Accountant or Company Secretary.
In Normal Director KYC Every director of the company is required to get its KYC verified with filling of DIR 3 KYC form for the first time and get the form signed by a professional. However, in the case of the subsequent year if there is no change in the necessary details of the director then WEB Director KYC should be completed. In web KYC with Director Registered, Email and Mobile OTP can be verified without submission of any documents.
Both the forms have details regarding the financial statements of the company and all the significant events happened in the company during that particular year. These forms are required to be attested by a practicing professional.
Every private limited company is required to hold at least four board meetings in a financial year with a gap of not more than 120 days between two board meetings. A few of the significant decisions that are required to be made by board meetings are Approval of the Financial Statements for AGM, Signing of Board Reports, Opening of new bank account, etc.
At the end of every financial year, the board of directors of the company is required to prepare a board report as per section 134 of the Companies Act. The board report shall at least include the details that are mentioned in section 134 of the Companies Act and should be uploaded with the annual return of the company in ROC.
Form MSME 1 is required to be filed by every company, who has outstanding from small or medium enterprises for more than 45 Days as on 30th September or 31st March. The company is required to file the details of the same in 30 Days. If a person fails to file the MSME form, then there shall be a fine of INR 25,000 to 3,00,000/- and imprisonment up to 6 Months.
DTP 3 is to be filed by every company other than government company who has taken any loan from any person or who has accepted any deposit for the public.
In case if you don’t comply with the same, then MCA shall issue you a notice for penalty due to non-compliance and may strike off the name of your company.
No, the fees stated for the compliance only include regular ROC fees that are payable at the time of filling the form. Any late filing fees or penalties due to delay by the client shall be paid separately.
No, once you have availed services form Legal Workmate, we shall prepare all your documents and get the same verified from the chartered accountant. Legal workmate shall pay all the fees of professionals to the chartered accountant.
Don’t worry, we will help you out with all the pending compliances and help you in avoiding the penalties. However, the late filing fees of ROC shall be payable by you separately.
Yes, irrespective of business done or not, it is mandatory to do ROC compliance filing with ROC and Income tax department.
Yes, our package includes all the mandatory ROC compliance as notified by the ROC. However, few ROC compliance are company-specific and triggers based on the occurrence of a specific event. This compliance shall carry an additional charge based on the magnitude of the form and certification requirements.